Tower Hamlets Wheelers AGM April 2012
TOWER HAMLETS WHEELERS Annual General Meeting Minutes Wednesday, 11 April 2012 7.30pm Held at St Margaret's House, 21 Old Ford Road. PRESENT: Rob (Co-ordinator), Owen (Secretary), David T (Chair), Keith (Events), Alex, Penny, Nick, Tomoni, Steve, Bob, Terry, Richard APOLOGIES: Dave A (Treasurer), Caroline (Rides), Gerry (Campaigns) CHAIR: David T MINUTES: Owen 1. Workshop Next one on 21 April. All the usuals are available. 2. TfL Junction Review The following Tower Hamlets junctions will be reviewed in the upcoming months: CS2 Mile End Road/Vallance Road CS2 Mile End Road/Globe Road/White Horse Lane CS3 Mansell Street CS3 Cable Street ACTION: Gerry to liaise with LCC Junction Review Group. 3. Love London, Go Dutch Terry updates on the ongoing petition signing campaign. Overwhelming support. 27,000+ signatures so far, aiming for 30,000 by the weekend. Terry, Richard and Ian have collected over 500 themselves. Encourages everyone to get as many to sign up as possible. LCC's Big Ride on 28 April Tower Hamlets feeder ride now organised. Meet at Stepney Green at 9.45am for a 10.00am departure. Keith will be leading with a contingent of our regular ride marshalls. 4. Rides Women's ride on 1 April with Tower Hamlets Cycling Club and East End WI well attended. Will plan others over the summer. Box Hill, 5 May - Alex looking for helpers as many regulars away. Afterworkers - planning to set up some regular evening rides from May-September. New ride leaders - looking for more volunteers to lead rides. Caroline and Alex have the routes so are willing to pass them on. ACTION: Caroline and Alex to organise. 5. Events Bike Week, 16-24 June 2012 Sat 16: Workshop Sun 17: Quirky Ride round London Mon 18: - Tue 19: Breakfast, hold in St James Gardens Wed 20: QM breakfast? / Easy afterworker Thu 21: QM breakfast? Fri 22: Glamour Ride Sat 23: - Sun 24: Picnic ACTION: Owen to send out first draft of Bike Week calendar. 6. LCC Annual Reports LCC central office requesting for update to our activities report. ACTION: Owen to organise. 7. AGM i. 2011 AGM minutes Approved. ii. Year Review Accounts - approval of last year's deferred to May's meeting when full accounts will be ready to submit to LCC. Treasurer's report - We apparently have +£1800 compared to a year ago, BUT - We have around £1000 liability for the May weekend - We have a large amount of money in the Movers and Shakers fund that we don’t know how we will spend - we may need to refund some of this if LBTH question how it has been used (i.e. we can't spend it on anything other than M&S) - The workshop is losing money (NB training courses this year, but we are not covering the rental of the Boxing Club) - We received a number of payments from LBTH (e.g. Bike week) that we cannot rely on next year - We have generally made a surplus on the weekend trips, and are likely to do so again this year In general however, no financial concerns at present! Summary Opening Balance (01/04/11) 6315.91 Closing Balance (01/04/12) 8107.74 Difference 1791.83 Major projects Income Expenditure Difference Notes M&S 3720 1324.99 2395.01 Not including £240 transferred to Rangers website Ranger website 1200 1440 -240 Difference made up from Movers and Shakers project Events 665 178.03 486.97 inc £600 grant from LBTH for Bike Week 2011 May weekend away 1405 300 1105 Only paid hostel deposit so far Dunwich Dynamo bus 168 174.58 -6.58 Workshop 389.29 817.04 -427.75 included maintenance class at Bikeworks and Boxing club rental Major liabilities Estimate May weekend away 1000 Major creditors None Dave Ride Co-ordinator's report 2011/2012 A good year all round for rides – as demonstrated by Alex's infographic at the end of the calendar year. We had a great variety, from short rides in town to a 70 mile expedition to Brighton where we proved that you don't have to cycle fast to go long distances, you just have to keep going. It was good to see that we attracted many new people, some of which have now become regulars, as well as seeing many of the old faces. The female/male ratio continues to be pretty even across the programme which is good to see, and we have also acquired a certain following with cyclists from outside our area who like to come to ride with us. We broke all records for numbers on a "normal" ride with the Lee Valley in January 2012 when 37 cyclists braved the cold weather. A very recent initiative was our first women's ride, arranged in partnership with Tower Hamlets Cycling Club and East End Women's Institute. This was a success and we will organise more of these rides over the summer. We've also improved the way we plan and organise rides, as we recognise that with the number of people we get on the more popular outings, one leader and a backmarker may not be sufficient. We therefore have a way to recruit helpers for each ride and to distribute information in advance about the rides. As always many thanks to all the people who have helped on rides in the last year, as leaders, backmarkers, emergency mechanics and "mobile signposts". Caroline Many thanks from all for Caroline and Alex's efforts. Events Co-ordinator report Relatively quiet year of attending events e.g. Arnold Circus, Sky Ride, St Barnabas Community Fete. Keith Projects Movers & Shakers: Hasn't quite worked out as envisaged. Not had the uptake from councillors, doctors, head teachers etc. as hoped. We now have bought a Brompton to assist those who would like to start cycling. Cycling Rangers: ~25 rangers, >25 audits online, >30 cycle parking suggestions, >30 locations for maps etc. ACTION: Owen to contact Sam about plans for continuing this project. iii. Elections Coordinator: David T - nominated by Owen, seconded by Terry Secretary: Owen - nominated by David T, seconded by Alex Treasurer: Dave A - nominated by Rob, seconded by Owen Chair: Post removed Rides Coordinater: Caroline - n Alex, s Steve Events Coordinater: Keith - n Bob, s Steve Campaigns Officer: Gerry - n Owen, s Alex Newsletter Editor: Rob - n Steve, s David T Press Officer: Post vacant Workshop Co-ordinators: Keith, Caroline, Aneeta, Owen ACTION: Press Officer post to be advertised on website and next newsletter ACTION: Add volunteer section on the website Meeting ended at 9.19pm
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